Council Minutes

TRINITY EVANGELICAL LUTHERAN CHURCH SUDBURY, ONTARIO Minutes Jan. 15, 2024

Present on Zoom: Pastor Tom Arth, Doug Ashick, John Hamalainen, Ken Kauffeldt, Pam Radunsky, Hans VanVehmendahl, Terry Wurster, Dan Zadow. Treasurer: Brian Koivu also attended to provide his report.

1. Meeting called to order at 6:31 p.m.

2. Devotions: Pastor Tom led devotions based on Luke 5:1-11.

3. Agenda: M/S to accept with flexibility. Carried.

4. Minutes of Dec. 18, 2023 M/S that the Minutes be approved as circulated. Carried.

5. Report of the Pastor: M/S that the report be accepted as presented and attached. Carried.

6. Treasurer’s Report: Brian provided a detailed outline of the draft budget for council’s consideration, as well as reviewed the monthly summary he provided to the congregation. Giving in December was positive and with year-end adjustments, our deficit should be fairly consistent with what it has been for the past several months. He noted we exceeded our Benevolence target and so no top up was necessary. Discussion around the current financial situation and going forward. Action: Members will review the draft provided and give feedback via email to finalize the budget recommendation for the Annual Report by the end of January. M/S that the report of the Treasurer be accepted as presented and provided. Carried.

7. Business Arising: • New Hope/Trinity Joint meeting: Participants discussed New Hope’s plans to be moved to Finlandia by 2025; rental amount still not determined. Discussion about preparing a final rental amount to be presented to New Hope. It was noted the kitchen fan is not always being used when the oven is on. Action: John will prepare a cost per square foot analysis and he and Hans will present a figure for monthly expenses to New Hope. Hans will advise again that the kitchen fan is to be on whenever the oven is being used.

• Insurance certificates: Renters have all now provided the appropriate certificates. Action: John will send all information to Cherry Insurance for a quote for this year.

• Annual Meeting: Reports to be in to the office by Feb. 4.; Anne Wurster will check to see if Subway is able to cater the lunch; nominations are being sought; will also need to elect a lay delegate for the Synod convention. Action: finalize budget, reports to office, nominations for Council and lay delegate ongoing, confirm lunch arrangements.

8. Program and Committee Reports:

• Worship and Music: Lent and Holy Week arrangements as follows: Feb. 14 Ash Wednesday service at 7 pm; Wednesday Soup and service Lenten services using Holden Evening Prayer service, soup at 6 pm followed by worship; Joint service Maunday Thursday with New Hope at 7 pm; Good Friday service at 9:30 am and Easter Sunday service at 9:30 am; Streaming system upgrades: still in process but almost complete. Licence purchase approved.

• Christian Education: Bible study Tuesday mornings in Lent.

• Social: Lunch for Annual Meeting in Feb.

• Stewardship: Action: Pastor Tom will prepare an appreciation letter to be included with the tax receipts.

• Property: Water issue: Blocked drain needs attention. Action: John and Hans will continue to look into solutions. Fall/Winter prep: Heating cables on roof to be left on. Action: Note put on electric panel not to turn off breaker for cables. Air Conditioner: cheque and paperwork received but with incorrect information. Action: John will advise company to correct misinformation.

9. Next Council Meeting: Monday, Feb. 12, 2024 at 6:30 p.m. on Zoom. 10. Adjournment and the Lord’s Prayer. Meeting adjourned at 8:05p.m